How do I split payment run with a value over 20 million BACS file limit?

BACS file is limited to £20 million. If your payment run is over this amount you will need to split your payment run into multiple payment runs below £20 million each.

 

How to split payment runs?

1. Navigate to the Pay Employees window.
   Go to Cintra iQ: Payroll> Payroll Tools> Paying Out> Pay Employees
2. Select the required payroll. The current payroll period for this payroll is displayed. 
   

     Note:

   If this is the first payroll payment run of the payroll, the form will be empty. 

3. Click the Create Run button. The Create Payment Run form appears.
   

     Note:

   The Payments Due Date is taken from the Payroll Setup record and you can overwrite the Payment Due Date if necessary.

4. Select Selected Employees Only. This way you can pay some employees within this payment run and pick up the rest with the next one. The run is created.
5. Authorise the run.
6. Close Off the run. The Submit FPS button becomes active.
7. Click the Submit FPS button.
8. Use the Refresh button to view the status of the submission. The FPS is then submitted to HMRC via the FBI mailbox.
9. Repeat the above steps to create another payment run and select All Employees in Payroll Period or Selected Employees Only again if you need more than two payment runs. Cintra iQ will create a payment run only for payments not included in your previous run and for selected employees if this option was selected.
10. Continue to view the Payment Run Details by clicking the Run Details button. The type of payment, bank details, and values processed are details displayed by employee.

  Note:

If there are any exceptions such as invalid or missing bank details, a message appears stating: Payment Run is created but run contains exceptions. Please click on Run Details to view. Click the Run Details button to view the Payment Run Exceptions tab.

1. Click the Bank Files button on each of the payment runs created. The Process BACS and Other Payments Files form appears. The dates generated in this form are taken from your control record for the payroll.
2. Click the Create Files button. A message is displayed confirming that the BACS file has been successfully generated.

  Note:

If your payment run is above the limit and it has been closed and FPS submitted to HMRC you will need to raise a ticket with our support team to get this run removed.

If your payment run has not been closed, you can re-open it and override by creating a new payment run.