A payment schedule within Cintra iQ is a report that can be generated prior to the employee taking leave. The schedule is refreshed at each payslip gross to net calculation in order to take into account of any data changes. (eg back dated pay award or incoming updates to statutory rates of pay.)
Within the payment schedule, you can view the following:
- Review the statutory and occupational pay due week by week.
- Review how much pay is given in each payroll period.
There are two ways of making the payments to an employee:
- Whole weeks: where an employee is paid monthly, this will mean the employee will receive pay in a pattern of 4, 4, 5 weeks.
- Part weeks: Where partial weeks of pay are calculated, typically in order to pay in calendar months.
Go to Cintra iQ: Payroll> Payroll Setup> Benefit Schemes> Occupational Parental Payments
About the Occupational Parental Payments window
Within this window, you can set up Occupational Parental Payment (OPP) definitions.
Buttons
| Name | Description |
|---|---|
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New
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Click this button to create a new OPP scheme definition.
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Open
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Click this button to open an existing OPP scheme definition. You can edit the fields, if necessary.
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Delete
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Click this button to delete a OPP scheme definition
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About the New Occupational Scheme Form
Within this form, you can create the header details of the new OPP scheme.
Occupational Scheme
| Name | Description |
|---|---|
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Scheme name
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Enter the name of the desired scheme.
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Scheme applies to the following
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Select Maternity to which to apply the payment scheme. Note: Currently schemes can only apply to maternity leave.
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Addition Heading for Payment
| Name | Description |
|---|---|
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Create new
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Enter the name of the desired addition heading. This is the name of the payment heading to be used on the payslip for any occupational maternity pay.
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Select existing
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This list becomes populated once new addition headings are created.
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About the Occupational Parental Pay Scheme window
Go to Cintra iQ: Payroll> Payroll Setup> Benefit Schemes> Occupational Parental Payments> New button
Within this window, you can perform the following:
- Determine whether the full payment should be adjusted to reflect a normal whole period salary for a monthly payroll.
- Determine whether the payments should be capped to go over full pay.
Example:
When an amount to be paid is half pay plus SMP. If normal full pay is £250 per week, and half pay is £125 per week, then paying half pay + SMP = £125 + £148.68 = £273.68, which is more than the employee's full pay. If this payment should be capped at £250, select the Apply Full Pay Cap to Payment Band check box.
Scheme Details tab
Within the Scheme Details tab, you can perform the following:
- Define the scheme's details.
- Define payment rates.
Note:
You can specify the number of weeks the employee should be paid at one or more factors (e.g employee receives 12 weeks full pay, then 18 weeks half pay.)
Scheme Details
| Name | Description |
|---|---|
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Scheme Name
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This describes the name of the scheme.
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Addition Heading For Payment
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This automatically displays the addition heading either entered in or selected from the New Occupational Scheme form. The addition heading is the name of the payment heading to be used on the payslip for any occupational maternity pay.
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Apply Monthly Full Pay Adjustment
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Determines whether the payment should be adjusted to reflect a normal whole period salary, when all pay is being made at full time rate.
Example: Where the agreement is for the first six weeks’ pay to be at full pay, then the employee will expect their gross pay to remain exactly the same as it has been until that six week point. Because the calculation for either pay for a period will rarely work out to this exact amount, you can make an additional adjustment to bring the gross pay back to a normal month’s salary, and then re-adjust in the following month.
Checked = To make the adjustment in order to balance with the monthly full pay figure.
Unchecked = Doesn't make the adjustment and a month's pay is calculated exactly on pro-rata calendar days as with SMP payments.
Note:Only applies if Payment Schedule Method is End of Period rather than full weeks. This must be set up before creating a schedule. For more information, see Pay Up to Default in Employer Details. |
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Apply Full Pay Cap to Payment Band
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Checked = When Statutory Pay is paid on top of the pay factor, this may exceed full pay. Select this option to cap this payment at full pay.
Unchecked = The allows the statutory pay to be included and exceed the Full Pay amount.
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Scheme applies to the following:
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The scheme definition applies to the Maternity category of absences.
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Payment Rates
| Name | Description |
|---|---|
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Effective From
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This determines when the payment agreement begins. This allows for a change in payment agreements. eg Your company changes from paying 26 weeks half pay to 26 weeks full pay.
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Length of Service
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This determines if different payment agreements are in place for different lengths of service.
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Payment Bands
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This pane allows you to create new Payment Bands and view existing band details.
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About Payment Rates
You can create a payment heading within the Scheme Detail's tab.
Length of Service
This pane sets how much service in months applied to the claim. eg:
- Service up to 6 months
- Service up to 12 months
- Service up to 999999 months.
Note:
The last length of service band should be set as a large number of months so that all service lengths are covered eg 9999.
Payment Band Occupational Parental Pay typically comprise the number of weeks' payment at a factor of full pay and a number of weeks payment of statutory pay.
Good to Know
A typical maternity pay agreement might be 12 weeks at full pay, 18 weeks at half pay plus SMP, and the remainder at SMP only. For more information, see How Do I Create OPP Payment Bands?
Payment Bands
| Name | Description |
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Sequence
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The sequence order of the Payment Band.
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Description
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Enter the name of the Payment Band. eg Full Pay, Half Pay , SMP , SPP, SAP, SMP Only etc.
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Band Width in Weeks
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Because of the nature of SMP/SPP /SAP, which are all calculated in full weeks, the contractual agreements for pay on top of this is also specified in terms of a number of weeks.
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Full Pay Factor
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The factor of full pay to be paid. eg:
Full pay = 1.0
Half pay= 0.5
Statutory pay only = 0.00
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Statutory Pay Added
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Unchecked: Offset the statutory amount against the occupational pay so that the amount of occupational pay is reduced.
Checked: Add statutory pay amount on top of any occupational pay.
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Background Colour
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Select the colour to easily identify the appropriate payment band on the OPP Schedule.
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Full Pay tab
The definition of full pay is the set of addition headings that should be considered when calculating the full pay figure to be used in a payment schedule. The addition headings also determine which pay elements should be stopped (zeroised) when the payment schedule is in place, and occupational and statutory parental payments are being made. For more information, see How Do I Include OPP Payments in the Full Payment Calculation?
Within the Full Pay tab, you can perform the following:
- Determine which payment elements are included in the Full Pay calculation.
- Determine which payments elements are excluded from the Full Pay calculation.