How do I create a new employment record?

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What are employment records?

In Cintra iQ, every new individual, whether a staff member or not, requires a Personnel Record. Personnel Records can be created for non-employees like contractors, trainers, or job applicants. An individual will have only one Personnel Record, but may possess multiple Employment Records if they have had more than one employment stint.

For each employment period, a new Employment Record with a distinct Employment ID must be created. Should there be any changes in an employee's personal details, these should be updated in the existing Personnel Record, rather than creating a new one. Cintra iQ is designed to maintain a Personnel Record for everyone you wish to track in the system.

The fundamental requirement for an Employment Record is the information on the Employment Details form. However, you can input or access additional data using other forms available in Cintra iQ. This system allows you to maintain Employment Records for all employees, past and present.

Moreover, Cintra iQ supports the management of Employment Records for off-payroll workers who are subject to IR35 Regulations. For detailed guidance on including off-payroll workers in your payroll systems, refer to the resource titled “How Do I Include Off Payroll Workers in My Payrolls.”

To create a new employment record

  1. Go to Cintra iQ: People> Employment Records. 
  2. Perform either of the following: 
    • Click the New button on the Toolbar
    • Right-click your mouse in the Navigator and select the menu item: New
      The Insert Employee Wizard form appears. 
  3. Select the desired Person ID. Or Insert a new Person IDNote: If you do not want to record information on a particular form, click Next to go to the next form in the wizard.
  4. Enter an Employment ID.
  5. Continue to fill in the information on the form.
  6. Click the Next button to continue to the other forms. Or Click the Finish button to save and close.

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