How do I process maternity pay for leavers?

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When an employee is made a leaver on the payroll, HMRC will be notified when the RTI data is submitted each pay period. You need to give the employee a P45 form for their records, which shows the total pay and tax  in the employment  tax year.
Within Cintra iQ, you can process maternity pay for a leaver for both one-off payments and monthly payments.

 Maternity Pay

Enter the maternity pay for a Leaver, before their leave date is entered into Cintra iQ.


How do I process maternity pay? 

  1. Open the employee's SMP claim.
    Go to Cintra iQ: Employment Record> Forms> Parental Payments> Maternity Pay tab and open the current record. The SMP Claim window appears. 
  2. Click the Statutory Maternity Pay (SMP) tab.
  3. Click the Payment Details button. The SMP Payment Details window appears.
  4. Double click the record with the latest date. The Edit Pay UpTo Date pop appears.
  5. Enter the date the maternity pay is paid up until.
  6. Click the OK button.
  7. Click the OK button to exit the SMP Payment Details window.
  8. Click the OK button to exit the Statutory Maternity Pay (SMP) window.
  9. Calculate the employee’s maternity payment record. The remaining amount of maternity pay due to the employee is processed.
  10. Continue to make the employee a leaver.


How do I process monthly payments?

After you have entered the date the maternity pay is paid up until, if a maternity payment is needed to be paid on a monthly basis to the Leaver.
  1. Navigate to the Tax & NI form and click the HMRC Forms Sent tab.
  2. Deselect the P45 Printed option and save.
  3. Make the employee a late payment to leaver using the Late Payment to Leaver button on the Payroll Membership form.
  4. Save.
  5. Calculate the employee's payment. The monthly payments are processed.

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