How do I create & amend calendar events?

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What are calendar events?

This calendar is an important tool for managing employee records, as it tracks various types of absences. You can use it to record events like Sickness, Maternity, Paternity, Annual Leave, and Adoption Leave.

To categorize these events, "Calendar Event Categories" are set up in the system as attendance types within the Lookup Tables. To add or modify absence categories in these tables, see How do I add absence categories to the lookup tables?

How do I create a calendar event?

  1. Go to: Employment Record > Forms > Calendar. The Employment Calendar appears.

  2. Locate the desired date(s) that the employee is absent.
  3. Right-click date. A menu appears.
  4. Click New Calendar Event. The Select Attendance Category drop-down list appears. Select the desired attendance category.
  5. Click the Next button. The relevant absence form appears.
  6. Enter the Notified of Calendar Event and Return to Work date, if known.
  7.   Note:

    If the OK button is clicked and the Return to work date is not entered, a message appears stating: The Return to Work date has not been entered for this absence. Do you wish to leave it open at this time? Click the Yes button to leave the Return to Work Date open.

  8. Enter the Last known date of absence.
  9. Include working days only in duration, if necessary.
  10. Continue to fill out the Other Details where necessary.
  11. Click the OK button. The event is created.

How do I amend a calendar event?

  1. Go to: Employment Record> Forms> Calendar. The Employment Calendar window appears.
  2. Locate the absence entry you would like to amend.
  3. Double-click on the entry to open the record. You can then amend the Start DateLast Known Date of AbsenceReturn to Work Date etc.


As Cintra iQ is a date driven system, you can enter absence details for a previous period by scrolling back to the relevant month using the arrows next to Display From. Absence payments for a previous period are processed in the current payroll period.

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