You can use RTI Corrections to amend and resubmit corrections of Employment Payment Summary (EPS) files to HMRC. You can also use RTI Corrections to submit Earlier Year Update (EYU) files. Once you have amended/created the EPS or EYU files, you can send them to HMRC via the FBI Mailbox.
You can resubmit an EPS to HMRC any time. You can send a FPS to HMRC for the previous month up until the 19th of the following month. 19th April is the last month in which you can submit a FPS for the preceding tax year. But if you want to make any amendments to a FPS for the preceding tax year after that date, you must use an EYU. Therefore you could potentially have a FPS and one or more EYUs submitted for that tax year.
Within RTI Corrections, you can perform the following:
- Resubmit EPS files.
- Submit EYU files to correct previous years' FPS/EYU submissions.
EYU Files
In exceptional cases, you can create new EYU files for previously paid employees who have no records in the system and for whom you have never submitted FPS information.
About the RTI Corrections and Amendments form
Within the RTI Corrections and Amendments form you can perform the following:
- Amend a previously submitted FPS/EPS.
- Submit an EYU for an employee who has never had a FPS submitted
To navigate to the RTI Corrections and Amendments form
- Go to Cintra iQ: Payroll> Payroll Tools> HMRC> File by Internet Or Menu bar> FBI. The HMRC Form Processing for... window appears.
- Click the Open FBI Mailbox button. The File By Internet window appears.
- Click RTI Corrections in the menu bar. The RTI Corrections and Amendments window appears.
Fields
| Name | Description |
|---|---|
| Supported Document | From this drop down list, select EPS (Employer Payment Summary) or EYU (Earlier Year Updates). |
| Known PAYE Schemes | These PAYE Schemes are defined within the payroll. |
| Supported Tax Years | This includes the current tax year to be used for resubmitting an EPS. If you try to perform an EYU for the current year, both the Find Latest Submission and New Employee buttons are inactive. You can only submit an EYU for an Earlier Tax Year. |
Buttons
| Name | Description |
|---|---|
| Find Latest Submission |
If EPS is selected from the Supported Document drop down list this button takes you to the Employer Payment Summary form.
If EYU is selected from the Supported Document drop down list: this button takes you to the Employee Search Criteria form.
|
| New Employee | If EYU is selected from the File Type drop down list: this button takes you to the New Employee Details form. |
About the Employer Payment Summary form
Once you have selected EPS as the file type, selected the desired PAYE Scheme and Tax Year, and clicked the Find Latest Submission button on the RTI Corrections and Amendments form, you are presented with the Employer Payment Summary form. This form displays all of the data submitted on the latest EPS for the tax year. You can amend the Year to Date (YTD) amounts for Statutory benefits and National Insurance Compensation, Bank Details for Refunds, Apprenticeship Levy amounts. As well as updating other fields, you can determine whether to begin or end Employment Allowance claims for previous tax years, or leave the current claim's status as is. This is useful if you wish to claim Employment Allowance for the previous tax year.
Employee Search Criteria form
I have recently found out that I can reclaim Employment Allowance for previous tax years by amending the appropriate tax year's Employer Payment Summary form and resending it to HMRC.
The Employment Allowance Claimed drop-down list contains the following options:
| Name | Description |
|---|---|
| Begin claiming |
When this option is selected, the EPS file is tagged to notify HMRC that you want to start claiming the employment allowance
|
| End claiming |
When this option is selected, the EPS file is tagged to notify HMRC that the you are no longer eligible to claim the employment allowance.
|
| No change | When this option is selected, the current Employment Allowance Claimed status remains as is, with no notification to HMRC. |
EYU Files
The Employment Allowance Claimed drop-down list will automatically display the status found in the latest EPS for the chosen tax year.
About the Employee Search Criteria form
Once you have clicked the Find Latest Submission button on the RTI Corrections and Amendments form, you are presented with the Employee Search Criteria window. Use this window to search for the desired employee. Once the employee is found, you can update their payment data in the Earlier Year Updates form.
File icon
Within the Employee Search Criteria form you can search for an existing employee by one or more of the following: Pay ID, National Insurance Number (NINO), Surname, and Gender.
| Name | Description |
|---|---|
| Gender | Male or Female |
| Pay ID |
This is the Employee ID in Cintra iQ
|
| NINO |
National Insurance Number
|
| Surname | Surname |
Buttons
| Name | Description |
|---|---|
| Find Employee |
Click this button to find an existing employee.
|
| Payment Data | Click this button to view the existing employee's EYU payment data. This takes you to the Earlier Year Update form. |
About the New Employee Details form
Once you have clicked the New Employee button on the RTI Corrections and Amendments form, you are presented with the New Employee Details form. This is useful as you can create a record for an employee who was paid by your company in a previous tax year, but was not included on an FPS, and now requires an EYU concerning payment to be sent to HMRC.
| Name | Description |
|---|---|
|
Tax Office
|
These details are taken from the Known PAYE Scheme that you selected in the RTI Corrections and Amendments form
|
|
Accounts Reference
|
This field contains the data that was originally entered on the Tax Office Filter file. If it does not automatically appear, you can enter the Accounts Reference yourself. It is a mandatory field.
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Sender
|
This list identifies who is sending the EYU file to HMRC.
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Pay ID
|
This is the Employment ID in Cintra iQ.
|
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NINO
|
If you do not have an employee's National Insurance number, then you must enter at least two lines of their address.
|
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Surname
|
This is a mandatory field.
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Birth Date
|
The date format is DD/MM/YYYY. This is a mandatory field.
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Gender
|
This is a mandatory field.
|
Employee Search Criteria form
When creating a new employee EYU, you must enter the minimum of Accounts Reference, Sender, Birth Date, Surname, Gender, and Tax Code before continuing.
Once you have filled in the employee's details you can click the Payment Data button, which takes you to the Earlier Year Updates form.
About the Earlier Year Updates form
The Earlier Year Updates form allows you to amend the data that was sent in the last Full Payment Submission (FPS) for the chosen tax year. Within this form, you can update employee details and payment data. The data is spread out over four tabs: Employee Details tab, Starter/Leaver Details tab, Tax & NICs tab and Other Payments tab.
| Name | Description |
|---|---|
|
Title
|
This displays the supported tax year that you selected in the RTI Corrections and Amendments form.
|
|
Tax Office
|
These details are taken from the Known PAYE Scheme that you selected in the RTI Corrections and Amendments form.
|
|
Accounts Reference
|
This field contains the data that was originally entered on your payroll. If it does not automatically appear, you can enter the Accounts Reference yourself.
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Sender
|
This list is taken from the original FPS file . It is a mandatory field and identifies who is sending the EYU file to HMRC.
|
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Employee Status
|
This details, in red ,whether the employee is new or existing. If the employee is known, the date of when the latest FPS was paid and the number of EYUs that were sent to HMRC is displayed.
|
Employee Details tab
This tab contains the employee's details such as National Insurance Number and Address etc.
| Name | Description |
|---|---|
| Current Values |
This column displays the Employee Details data of the last FPS plus any EYU amendments already made, that were sent to HMRC.
|
| Replacement Values | This is where you enter the corrected values. The fields are automatically populated with the current values, which you can amend. e.g. Address. |
Starters/Leaver Details tab
Use this tab to set either the employee as a Starter or Leaver. You can flag to HMRC that the employee is continuing their student loan, is seconded from another job, or receiving occupational pensions etc.
| Name | Description |
|---|---|
| Gender | This is where you enter/toggle the corrected values. The fields are automatically populated with the current values, which you can amend. |
| X | When this is displayed, the desired field is not set. If the the employee is a new starter, then all the replacement fields can be used. |
| Check mark | When the X is toggled to [Check mark], it ensures the desired field is flagged in the EYU file that is sent to HMRC. |
| Current values | This column displays the Starter/Leaver Details data of the last FPS plus any EYU amendments already made, that were sent to HMRC. |
Tax & NICs tab
Use this tab to update the employee's Tax Code, Tax Regime, or change the tax defaults such Gross Taxable Pay etc. You can potentially capture four blocks of National Insurance Contributions within a given year, which could be from Apprenticeships to Retirees. Each National Insurance Category will have its own block of Current and Replacement columns.
NI Category A Data
You can only replace NI Category A data with NI Category A data. You cannot replace NI Category A data with NI Category C data. To enter NI Category C data, use a new column.
Within the EYU, you can state that you have refunded the employee any over payments of National Insurance contributions by selecting the Refund box. If you have not refunded the money to the employee, leave this box as a cross. You can state the refund by toggling the in the Replacement column of the desired NI Category.
| Name | Description |
|---|---|
| Gender | This is where you enter/toggle the corrected values. The fields are automatically populated with the current values, which you can amend. |
| X | When this is displayed, the desired field is not set. |
| Check mark | When the X is toggled to [Check mark], it ensures the desired field is flagged in the EYU file that is sent to HMRC. |
| Current values | This column displays the Tax & NIC data of the last FPS plus any EYU amendments already made, that were sent to HMRC. |
Other Payments tab
Use this tab to enter any additional payment or pension data that is relevant to the EYU. This is useful if you have to add any benefits to the previous tax year.
| Name | Description |
|---|---|
| Gender | This is where you enter/toggle the corrected values. The fields are automatically populated with the current values, which you can amend. |
| X | When this is displayed, the desired field is not set. |
| Check mark | When the X is toggled to [Check mark], it ensures the desired field is flagged in the EYU file that is sent to HMRC. |
| Current values | This column displays the Other Payment data of the last FPS plus any EYU amendments already made, that were sent to HMRC. |